EXAMPLE PROJECT CHARTER |Project Name: Relocation Study |Version No. 1 | | |Date: September 5, 2010 | | |Number: 10-111 | |Current Name Phase: None | | |Project Manager: Joan McLean |Telephone #: 919-0001 | |Division Functional Director: Jim Logan |Telephone #: 919-0002 | |Project Sponsor: Joanne Kline |Telephone #: 919-0003 | PROJECT DEFINITION |CORPORATE PROJECT PURPOSE: | |Because the company is currently considering the possible consolidation of its seven manufacturing sites into one location, it needs more | |complete information on locations, employee opinions and costs to make a decision. | | |CRITICAL SUCCESS FACTORS: | |Identify a minimum of two potential locations | |Involvement of employees | |PROJECT GOALS: | |To provide corporate management with sufficient information upon which to decide whether to consolidate the company into one site. | |PROJECT STRATEGY | |Involve all departments in the research | |To be open with the employees and other interested stakeholders about the project and its goals. | |COMMUNICATIONS STRATEGY |To develop a process to solicit employee input | |To provide reports on the results of the employee survey process, and the two selected sites | |To provide a recommendation to senior management on the preferred site | |END PRODUCTS: A study report which | |-identifies and justifies a location which provides the best rationalization of all operations | |-provides a view of employees attitudes towards consolidation | |-provides and economic analysis of such a consideration | |KEY INTERIM PRODUCTS: | |Location Short List Study Report | |Employee Attitude Study Report | |PROJECT SCOPE | |Project Scope Is (Includes): |Project Scope Is Not (Does Not Include): | |1. Study is to determine options |1. A decision to relocate | |2. Will include employee options |2.
Preconceive a possible location | | | | PARAMETERS | PROJECT OBJECTIVES | |SCHEDULE: | |Project to be completed by March 1 | | | | |BUDGET: | |To be determined | | | | | |KNOWN CONSTRAINTS: | |RESOURCES: | |To be determined | | | | | |OTHER: | |The company desires to retain as many employees as possible and there will probably be some resistance to moves. | | | | | |BEGINNING ASSUMPTIONS: | |There is a business need to consolidate operations. | |That any decisions should be made in time for rational decision to be made concerning two major leases coming up for renewal in two years. |RISK ASSESSMENT: |(High, Medium, Low) | | |Probability |Impact | |External Risk | | | |Political Risk: Provincial and local political pressures to protect current plants |H |M | |Market Risk: Potential image of service disruption if consolidation goes forward |M |H | |Internal Risk | | | |Schedule Risk: TBD | | | |Budget Risk: TBD | | | |Technical Risk: TBD | | | |Other Risk: Employee resistance to consolidation |H |M | PROJECT ORGANIZATIONAL IMPACTS PROJECT PLANNING TEAM | |NAME |ORGANIZATION & TELEPHONE | |Joan McLean |Facilities Management |919-0001 | |Susan Anderson |Human Resources |919-3333 | |Jim King |Manufacturing |374-5574 | |ORGANIZATIONS INVOLVED IN PROJECT EXECUTION | |INTERNAL: |CONTACT & TELEPHONE | |Facilities |Jim Logan 919-0002 | |Human Resources |Andrew Jones 919-3345 | |Legal |Shirley Peterson 919-7676 | |Corporate Administration |Nancy Lewis 919-2123 | |Manufacturing |Joe Rayner 374-9087 | |Engineering |Steve Matthews 374-9854 | |Marketing |Eileen Kemp 919-1008 | |EXTERNAL: |CONTACT & TELEPHONE | Real Estate Companies |To be determined | |ORGANIZATIONS IMPACTED BY THE PROJECT | |INTERNAL: |CONTACT & TELEPHONE | |All departments of the company | | | | | |EXTERNAL: |CONTACT & TELEPHONE | |To be determined | | | | | |REPORTING RELATIONSHIPS: | |SENIOR MANAGEMENT | |1. President and the Senior Management Committee will require interim reports during the project. | |2. Project Sponsor will be briefed monthly. The PM will report directly to the Project Sponsor for project schedule and financial authority. | |FUNCTIONAL MANAGEMENT | |The PM will report to the Director of Facilities Management for FM resources and administrative authority. | |All Department heads to receive the PM’s monthly report. |POTENTIAL PROJECT PRIORITY | | |TYPE PROJECT |STRATEGIC (X ) |OPERATIONAL ( ) |LOCAL ( ) | | |POTENTIAL PRIORITY: |HIGH (X ) |MEDIUM ( ) |LOW ( ) | |USER/CLIENT RESPONSIBILITIES | |Department Director: | |Encourage all employees to participate in the employee survey. | |COMPLETION CRITERIA | |1. Report of feasibility and recommendations has been delivered and approved by corporate management. |PROJECT PLANNING PARAMETERS | | |DATE PLANNING COMPLETION DUE: |September 15, 2010 | |ESTIMATED PLANNING BUDGET: |$120,000 | SIGN OFF |SUBMITTED FOR PLANNING |SIGNATURE |DATE | |PROJECT MANAGER | | | |FUNCTIONAL MANAGER | | | |SPONSOR | | |
